Egypt Study Circle - Rules

1. Name and Objects: The name of the Society shall be the EGYPT STUDY CIRCLE (hereafter referred to as "The Circle"). Its objects shall be the promotion, study, and interest in all aspects of Egyptian philately, the production of a journal called The Quarterly Circular, and the maintenance of a library and "new issues" collection.

2. Membership: Membership shall comprise Honorary Life and Ordinary Members. Each member shall receive a copy of the Rules.

• Honorary Life Members: Elected by members on the proposition of the Committee in recognition of their service to the philately of Egypt or The Circle. They are entitled to all privileges but are exempt from subscriptions.
• Ordinary Members: Proposed by two members and elected by the Committee. Elected members pay the subscription in force at the time of election.

3. Honorary Officers and Committee: The Honorary Officers of The Circle shall include the President, Chairman, Deputy Chairman, Secretary, Treasurer, Editor, and Librarian. The Committee consists of these officers and two additional members, with the possibility of adding members ex officio as needed.

Committee members serve for a three-year term and are eligible for re-election. Casual vacancies can be filled by the Committee until the next Annual General Meeting.

4. Annual Membership Subscription: Subscriptions are payable annually on January 1, at a rate set during the previous year's AGM. Members joining after August 1 pay a reduced rate for the balance of the year.

Failure to pay by April 1 results in termination after 30 days' notice. Membership can be reinstated at the Committee's discretion upon full payment of arrears and an administration fee of £5.00.

5. Assets: All assets of the Egypt Study Circle are vested in the Committee, which has the authority to negotiate, sign agreements, or dispose of assets if The Circle ceases to exist.

6. Quorum: Four Committee members are required for a quorum. Meetings can be called with 14 days' notice by the Chairman or at least three Committee members.

7. Sub-Committees: The Committee may create sub-committees and co-opt members as needed. Sub-committees can formulate rules for specific operations, such as the library or postal auctions.

8. Annual General Meeting (AGM): An AGM is held annually with one month's notice. Business includes:

• Presentation of reports and accounts
• Election of Officers and Committee members
• Appointment of an Auditor (who cannot be a Committee member)

9. Meetings: Meetings are arranged by the Committee, and members can invite visitors.

10. Chairman's Vote: The Chairman is entitled to a vote and, if necessary, a casting vote.

11. Study Topics: Members may submit study data with visual evidence (e.g., scans or photocopies) to ensure accuracy for the Study Circle Record.

12. Rule Changes: No new rules or amendments to existing rules shall be made except at the AGM or a specially convened General Meeting. One month's notice must be given for proposed changes.